- The Planning Commission and Town Board approve the five-year Capital Improvement Plan (CIP) annually in November. Projects listed in the CIP include: improvements to water, sanitary sewer, stormwater, and street construction. Many of these projects are assessable to the property owners.
- The notification process for assessable projects is as follows:
- Approximately one year prior to beginning any improvement project, a postcard is mailed to each affected property owner notifying them of a proposed project.
- A public informational meeting will be held to allow property owners to discuss the proposed project with Town staff. Meeting notices are mailed to each benefitting property owner. Note: If the project is very small and affects only a few property owners, staff may visit each property owner individually.
- The Sanitary District Commission and/or the Town Board approve a Preliminary Resolution naming the location, type of improvement, and declares their intent to special assess benefitting property owners. This resolution also authorizes the engineer to prepare a report consisting of plans, specifications, a summary of the entire project cost, and a schedule of proposed (estimated) assessments. Once the Preliminary Resolution is approved by the governing body, a copy of this resolution is mailed to each benefitting property owner, and it is also published in the daily local newspaper.
- A Public Hearing will be held in accordance with State Statues, and any interested person may address the Town Board in person, by letter, or by agent concerning the proposed improvements. The Town Clerk will mail Public Hearing notices to all benefitting property owners stating the date and time the project hearing will be held. It is also published in the daily local newspaper.
- The Sanitary District and/or the Town Board approve a Final Resolution declaring intent to proceed with the proposed project and to special assess benefitting property owners as listed on the engineers report. A copy of the Final Resolution along with the estimated cost per parcel is mailed to each benefitting property owner. Note: The cost per parcel listed on the engineer's report is the maximum amount the property owner will pay; however, the cost may be lowered once the project is complete.
- Once the project is substantially completed, a special assessment bill will be mailed to each property owner. Each property owner may choose a payment option in accordance with the Town's Special Assessment Policy which is noted within the mailing.
- Unless the assessment is paid in full, installments will be included on the next annual tax bill and others to follow, based on the property owners payment plan selection.
- Special assessments and special charges are due on the first tax payment installment, which is due February 1, 2016.